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Booking Rules

General Rules

  • All bookings must be made by a financial member.

  • All bookings must be made through the online booking system.

  • Bookings cannot start or finish on a Saturday, unless booking within 14 days of arrival and dependent on availability.

  • Bookings are made on a per night basis and are effective from 2.00 pm (arrival day) to 10.00 am (departure day). Rate per night includes lunch and dinner on the day of arrival and breakfast and lunch on the day of departure.

  • Should cancellations occur, bookings will be offered to those on the waiting list in order of receipt.

  • Bookings cannot start or finish on a Saturday, unless booking within 14 days of arrival and dependent on availability.

  • These rules are subject to change at any time.

Note: Please ensure you are familiar with the Cancellation of Bookings and Refund Policy.

  1. Bookings for the 2024 Winter Season open:
    Members:            1 March 2024
    Guests:                1 April 2024
    Après Members:  1 May 2024

  2.  All bookings must be for a minimum of 2 nights

  3. Prior to the 1 June, the following bookings may be requested
    7-night bookings (commencing on a Friday or Sunday)
    5-night bookings (commencing on a Sunday)
    2-night bookings (commencing on a Friday)
    The only exceptions to the above are the opening and closing long-weekends where a 3-night or 4-night booking will be accepted commencing on a Friday.

  4. Post 1 June, bookings that fall outside of the above 2-, 5- and 7-night types may be requested (eg a 3-night, 4-night or 6-night booking), although bookings cannot commence on a Saturday.

  5. Bookings that are longer than 7 nights (eg. 14 nights or 9 nights), can only be made by submitting separate bookings, eg 2 x 7 consecutive nights or a consecutive 2 and 7 nights or similar.

  6. Once a booking is accepted by the Booking Officer (notification via email), a 50% deposit must be paid within 7 days. Failure to do so will result in the cancellation of your booking.

  7. Payment of the balance is due at least 28 days prior to arrival. A penalty of 10% of the total booking amount will be applied if these payment terms are not met.
    Payments must be made via the Club’s online booking system using the Stripe service (these are then automatically credited to the selected invoice). Members are asked not to make payments via EFT to the Club bank account.

  8. Check-in time is 2.00 pm. Rate per night includes lunch and dinner on the day of arrival, and breakfast and lunch on the day of departure. Departure time is 10:00AM.

  9. Should cancellations occur, bookings will be offered to those on the waiting list in order of receipt.

  10. Minimum age for bookings is 2 years for members and 4 years for guests, except for toddlers’ weeks where there is no age limit.

  11. For any child that is unaccompanied, the parent or guardian must nominate an adult resident in the Lodge to be responsible, and submit the completed Guardianship Form to the Booking Officer.

  12. Members/Guests must occupy the room allocated to them (refer bunk list). Any requested changes must be approved by the Booking Officer via the Hut Captain.

  13. The Booking Officer, whilst bound by the booking rules, has discretionary power to adjudicate any borderline issue, and shall report to the Club Committee when such action has been taken.

  14. Bunk rooms must be clean and tidy with rubbish removed (incl. removal of linen, shelves wiped down and floor vacuumed) before vacating by 10 am on the day of departure.

  15. Casual Meals may be requested by contacting the Lodge Managers (managers@iacski.com) with 48 hours’ notice.  Prices are:
    Breakfast: $10
    Lunch:      $10 
    Dinner:     $30

  16. Each guest must be proposed by a financial member of the Club who shall inform the nominee of the Rules of the Club and the obligations expected.

  17. At the discretion of the Booking Officer, an associate member, who has previously stayed in the lodge during the winter season for a total of 14 nights, may be permitted to stay in the Lodge unaccompanied by their member referee.

  18. Once a booking is accepted by the Booking Officer, any changes will incur a charge of $35 per change. This does not include cancellations (see Cancellation Rules).

  19. Dietary Requirements and Meals: Members must indicate their dietary requirements via the Member Profile (and for guests via the booking form). By default, children under-18 will be offered a child’s meal. If an adult meal is required for a member child under-18, this must be noted on their member profile, and for guest children noted in the online booking form.

  20. In the event of a guest showing symptoms of respiratory viral illness, the Hut Captain will direct the person, and all others in the same room, to leave the Lodge immediately. Failure to follow Hut Captain directions in this regard may result in suspension of membership for 12 months.

Booking Rules

Additional Conditions for Summer Bookings

  1. Normally the period will extend from one (1) week after the official winter closing date until the weekend before the winter food stocks are to be delivered to the Lodge.

  2. During summer, a 'Whole of Lodge' booking may be made, enabling
    exclusive use of the Lodge, at a cost of $850 per night.

  3. At least one Member shall be in residence during any Summer Booking.

  4. All applications must be accompanied by payment of the total amount due.

  5. Summer Bookings are self-catering, although any Lodge food may be used.

  6. Club linen must not be used during the summer period. Blankets, quilts and pillows are provided.

  7. You must clean the Lodge and remove all rubbish when leaving. There are no managers in summer, so you must leave it in a completely clean state.

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Cancelation Policy

A Cancellation is defined as cancelling one or more bed-nights within a booking and the following will apply:

  1. A full booking cancellation more than 4 weeks (28 days or more) prior to the arrival date will incur a cancellation fee of $60 per adult and $25 per child. Deposit to be refunded less cancellation fee.

  2. A cancellation of a booking within 2-4 weeks (15-27 days) prior to arrival will result in one of the following charges:
    a. If the beds are filled, the booking will be refunded less the cancellation fee of $60 per adult and $25 per child.
    b. If the beds are not filled, a cancellation fee of 25% of the invoice will be applied.

  3. A cancellation of a booking within 1-2 weeks (8-14 days) prior to arrival will result in one of the following charges:
    a. If the beds are filled, the booking will be refunded less a cancellation fee of $60 per adult and $25 per child.
    b. If the beds are not filled, a cancellation fee of 100% of the invoice value will be applied

  4. A cancellation of a booking within 1 week (0-7 days) prior to arrival will result in a cancellation fee of 100% of the invoice value being applied (this fee applies regardless of the beds being filled or not).

  5. A request for refund, based on a documented injury, will be considered with a written (email) request to the Bookings Officer (bookings@iacski.com).

  6. A refund in full will be provided if one or more of the persons on the booking display signs of respiratory illness. A pro-rata refund will be provided should the affected guest/s leave during the stay. Requests should be sent to the Bookings Officer (bookings@iacski.com).

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Cancellation of Bookings and Refund Policy 

Waiver of Liability

  1. The Illawarra Alpine Club has put in place a number of preventative measures to reduce the spread of COVID-19. However, the Club cannot guarantee that you, your guests or anyone else will not become infected with COVID-19. Further, attending the Club could increase your risk of contracting COVID-19.

  2. The Club will follow all requirements under the current NSW Public Health Order.

  3. You must comply with any health direction from the Lodge Management Team and Hut Captain.

  4. You must also comply with all Federal and State Government physical distancing requirements and guidelines including the requirement to remain at a distance of 1.5 metres from any other individual where possible.

  5. You are also responsible for ensuring that all your guests comply with all COVID-19 requirements.

  6. Any breach or non-compliance with any COVID-19 requirements may lead to a direction being issued to you and/or your guests by the Lodge Manager to immediately leave the premises. If such a direction is issued you must comply with it.

  7. By signing this form you agree to the above conditions and you also acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that you or your guests may be exposed to or affected by COVID-19 by attending the Club and that such exposure or infection may result in personal injury, illness, permanent disability or death. You further understand that the risk of becoming exposed or infected by COVID-19 at the Club may result from the actions, omissions or negligence of yourself or others including but not limited to Club employees and volunteers.

  8. You voluntarily agree to assume all of the foregoing risks and to accept the sole responsibility for any injury to you or any of your guests which may experience or incur in connection with attendance at the Club’s premises. You hereby release, discharge and hold harmless the Club, its employees, agents and representatives of and from any claims including all liabilities, claims, actions, damages, costs or expenses of any kind arising out of or relating thereto. You understand and agree that this release includes any claims based on acts, omissions or negligence of the Club, its employees, agents and representatives whether the COVID-19 infection occurs before, during or after your attendance at any Club premises.

  9. You further agree that if you or any of your guests display any flu-like symptom/s then you must immediately notify the Hut Captain immediately.

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